Team leaders can submit reimbursements for session supplies HERE. 

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Supplies include small supplies for sessions, snacks and pizza (depending on team size). Teams have a budget of $250 for the year. For larger expenses, please email with details and the board will review the request. 

Teams must notify the Affiliate Director about a field trip at least 2 weeks in advance. This is just to make sure we have time to get all the necessary paperwork completed and check database status!

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Students need to be in the ACE database with a completed ACE Consent (as they should already be anyway). Students ALSO must provide a signed field trip permission slip (found HERE)

and any paperwork for the site visits. The school most likely will require a permission slip as well. 

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As a reminder, ACE mentors cannot transport students themselves and ACE doesn't provide transportation to field trips - if this is an issue, please email. 

Prior to each session, Team leaders must check the list of approved mentors and students in the database. ​

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Students who aren't in the database without a signed consent on file CANNOT attend ACE sessios. 

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All ACE Mentors must be approved to attend sessions.

There are a ton of resources on ACE National's Tools site. 

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Please log into your ACE profile and check the menu on the left - you will see "ACE Mentor Tools" and will find the log in information. 

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Please check out these resources - there are activities, videos, and mentor trainings!

• ​The RFP can be found HERE (2026-2027 coming Fall 2026)

• Virginia Presentation Night April 2027 (Date, time, and location TBD) 

• MD/DC Presentation Night April 2027 (Date, time, and location TBD)

• Student status must be finalized in the database to attend!

This team leader handbook is especially helpful for team leaders, but is a great resource for all ACE DC mentors! You can find information on all aspects of being a team leader and mentor.

If you do not have the password, please ask your team lead or email Emily Heimsoth at washingtondc@acementor.org.

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Team Leader Handbook