Team leaders can submit reimbursements for session supplies. 

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Supplies include small supplies for sessions, snacks and pizza (depending on team size). Teams have a budget of $250 for the year. For larger expenses, please email with details and the board will review the request. 

Teams must notify the Affiliate Director about a field trip at least 2 weeks in advance. This is just to make sure we have time to get all the necessary paperwork completed and check database status!

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Students need to be in the ACE database with a completed ACE Consent (as they should already be anyway). Students ALSO must provide a signed field trip permission slip (found HERE)

and any paperwork for the site visits. The school most likely will require a permission slip as well. 

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As a reminder, ACE mentors cannot transport students themselves and ACE doesn't provide transportation to field trips - if this is an issue, please email. 

Prior to each session, Team leaders must check the list of approved mentors and students in the database. 

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By Early March, all students who are active must be noted in order to participate in the Student Presentation Nights

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Students who aren't in the database without a signed consent on file CANNOT attend ACE sessios. 

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All ACE Mentors must be approved to attend sessios (please check with ACE DC about new mentors)

There are a ton of resources on ACE National's Tools site. 

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Please log into your ACE profile and check the menu on the left - you will see "ACE Mentor Tools" and will find the log in information. 

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Please check out these resources - there are activities, videos, and mentor trainings!

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• RFP for this year can be found HERE 

• Virginia Presentation Night April 22, 2026 (5:00pm-8:00pm) Virginia Tech Academic Building One

• MD/DC Presentation Night April 29, 2026 (5:00pm-8:00pm) at MLK Library

• Student status must be finalized in the database by early March to attend!

Please register your team for the 2025-2026 Year!

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Team Leaders: Please email washingtondc@acementor.org with the below information:

Meeting Day of the Week

Initial Meeting Date

Meeting Frequency

Meeting Time

Meeting Room #