Team leaders can submit reimbursements for session supplies HERE. 

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Supplies include small supplies for sessions, snacks and pizza (depending on team size). Teams have a budget of $250 for the year. For larger expenses, please email with details and the board will review the request. 

Teams must notify the Affiliate Director about a field trip at least 2 weeks in advance. This is just to make sure we have time to get all the necessary paperwork completed and check database status!

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Students need to be in the ACE database with a completed ACE Consent (as they should already be anyway). Students ALSO must provide a signed field trip permission slip (found HERE) and any paperwork for the site visits. The school most likely will require a permission slip as well. 

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As a reminder, ACE mentors cannot transport students themselves and ACE doesn't provide transportation to field trips - if this is an issue, please email. 

Prior to each session, Team leaders must check the list of approved mentors and students in the database. ​

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Students who aren't in the database without a signed consent on file CANNOT attend ACE sessios. 

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All ACE Mentors must be approved to attend sessions.

There are a ton of resources on ACE National's Tools site. 

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Please log into your ACE profile and check the menu on the left - you will see "Mentor/Volunteer Resources" and will find the log in information. 

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Please check out these resources - there are activities, videos, and mentor trainings!

• ​The RFP can be found HERE

• Virginia Presentation Night April 2027 (Date, time, and location TBD) 

• MD/DC Presentation Night April 2027 (Date, time, and location TBD)

• Student status must be finalized in the database to attend!

The team leader handbook and file sharing drive are especially helpful for team leaders, but is a great resource for all ACE DC mentors! You can find information on all aspects of being a team leader and mentor, as well as materials and ideas for sessions with students.

If you do not have the password, please ask your team lead or email Emily Heimsoth at washingtondc@acementor.org.

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Team Leader Handbook and File Sharing